Solution Properties
Solution ID:
200427112344174
Last Modified Date:
Wed May 10 08:16:06 UTC 2023
Taxonomy Path:
Case category//How do I...//processing
Author:
paul.morgan@sage.com
Post a nominal journal
Description

Journals are always posted with an equal total value in the Debit and Credit columns, with at least one journal debit and one journal credit per journal posting. If required, you can also Import journals using csv or Excel files.

 NOTE: Do you post recurring journals? In Sage 50 Accounts Professional, you can post recurring journals using the Memorise and recall option. I don't have Sage 50 Accounts Professional >

Cause
Resolution

Post a journal

  1. Click Nominal codes then click Journal entry.
  2. Complete the Journal Entry window as follows:
    Reference Enter a reference for the journal, up to 30 characters.
    Posting Date Enter the date you want to post the journal.
    Balance This shows the difference between the debit and credit values for the journal.

     TIP: To save the journal the balance must be zero.
    N/C Enter the nominal account code you want this debit or credit to affect.
    Name This shows the name of the nominal account code you enter.
    Ex. Ref Enter an additional reference for the journal if required, up to 30 characters.
    Department Enter the department number for the transaction.
    Fund Enter the fund for the transaction.

     TIP: This option is available if you've activated the Charity features. It's not available in Sage 50 Accounts Essentials or Sage Instant Accounts.
    Details Enter a description for the transaction, up to 60 characters.
    T/C Choose the appropriate tax code for the transaction.

     

     NOTE: Journals with a vatable tax code are included on the VAT Return.
    Debit Enter any debit value here.
    Credit Enter any credit value here.
    Reversing Journals Select this box and enter a Reversing Date if you want to immediately reverse the journal on a different date.
  3. Repeat step 2 until you've entered all the lines of the journal, then make sure the Balance is zero.



  4. Click Save and click Close.

This posts journal debit and journal credit transactions to the relevant nominal codes.

 NOTE: You can view journals you've previously posted via the nominal record activity, the Transactions module or by running the Day Books: Nominal Ledger report.

 TIP: For more information use our handy guide on how to Post journals so the VAT Return is correctly affected - UK only.

Additional options

In the Journal Entry window you also have the following options:

Clear form Clear the information you have entered.
Insert row (F7) Insert a new row.
Remove row (F8) Remove the selected row. 
Copy cell above (F6)  Copy the contents of the cell above. 
Copy cell above +1 (Shift + F6) Copy the contents of the cell above and increment it by 1, if relevant.
Memorise Memorise the details you've entered, so you can recall the information. Use our handy Memorise, Recall and Recurring Entries guide to do this.
Recall Recall any previously memorised journals. Use our handy Memorise, Recall and Recurring Entries guide to do this.
Add attachment Add attachments to journal transactions to assist you with Making Tax Digital (MTD) compliance. 
Print list Print the journal.
Send to Excel Send the information to an Excel spreadsheet.
Close Close the Journal Entry window.

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